Different approach to #Project team collaboration, what about #Office365 Groups? #ProjectOnline #PPM #PMO

July 24, 2015 at 2:54 pm | Posted in Administration, App, Configuration, Customisation, Functionality, Information | Leave a comment
Tags: , , , ,

Inspired by my colleague Alan Eardley’s recent webinar on Office 365 groups, I thought it might be good to blog about this from a project perspective.

For many types of projects, team collaboration is very important. There are many different options currently to support team collaboration. The default one being the project site in a Microsoft PPM environment. Other options include email distribution groups, shared mailboxes, Yammer etc. The latest option to consider is Office 365 groups, this feature was released towards the end of last year in Office 365. A good intro video on Office 365 groups can be found here: www.youtube.com/watch?v=t3OLvYXepvE

Groups are managed via the Outlook Web App on your Office 365 tenant, you will see the Groups section below the folders in the left pane:

image

Clicking the blue + symbol next to the Groups heading or the “Create group” link will load a pane of the right hand side:

image

Give the group and a description. The Group ID will be generated automatically from the name you enter but can be modified if required.

image

Then choose the privacy level, typically you would probably only want the project team members or a subset of the project team to have access so in this example it will be set to Private.

image

I have also enabled the subscribe option so that members receive group conversations and calendar events in their inboxes.

Then click the Create button at the top of the pane and the group will be created:

image

Next I need to add the members to the group:

image

For this example I have only added a generic CPS user account, once all the users have been selected click the Add button at the top of the pane and you will see an adding members message:

image

Your group is then created:

image

The group name, description and image can easily be edited by clicking the edit icon on the group image or the edit group option on the ellipsis menu.

image

You can also let people outside of the organisation email the group too – these appear as normal conversations in the group. Once the changes are made click save. In this example I clicked discard then you can view the group / updates to the group.

From here members can easily start new conversations:

image

Easily reply or like a message:

image

Members can navigate to the group calendar, notebook or file share:

image

Easily create meetings in the group calendar and invite the group members:

image

image

Each group has a dedicated OneDrive site to share documents:

image

Keep in mind that if the group is deleted the documents will be lost so key documents probably want to be stored in the project site / document management portal.

You can then add a link on the Project Site to the Office 365 group if needed:

image

Take a look and see what you think.

#ProjectServer and #SharePoint 2010 / 2013 July 2015 Cumulative Update #PS2010 #SP2010 #PS2013 #SP2013 #MSProject

July 15, 2015 at 8:57 pm | Posted in Administration, CU, Fixes, Functionality, Information, Installation | Leave a comment
Tags: , , , , , , ,

The Office 2013 July 2015 Cumulative Updates are now available, please see the links below:

https://support.microsoft.com/en-gb/kb/3077012

Project Server 2013 July 2015 Server Roll up package:
https://support.microsoft.com/en-gb/kb/3054933

Project Server 2013 July 2015 CU:
https://support.microsoft.com/en-gb/kb/3054952

Project 2013 July 2015 CU:
https://support.microsoft.com/en-gb/kb/3054956

Also worth noting, if you haven’t done so already, install Service Pack 1 http://support2.microsoft.com/kb/2880556 first if installing the July 2015 CU.

The Office 2010 July 2015 Cumulative Updates are now available, please see the links below:

https://support.microsoft.com/en-gb/kb/3077012

Project Server 2010 July 2015 Server Roll up package:
https://support.microsoft.com/en-gb/kb/3054972

Project Server 2010 July 2015 CU:
https://support.microsoft.com/en-gb/kb/3054982

Project 2010 July 2015 CU:
https://support.microsoft.com/en-gb/kb/3054985

SP2 is a pre-requisite for the Office 2010 July 2015 CUs.

As always, fully test these updates on a replica test environment before deploying to production.

#ProjectServer #PS2010 / #PS2013 delete #Project site using #PowerShell #SP2013 #SP2010

June 26, 2015 at 9:13 am | Posted in Add-on, Administration, Configuration, Customisation, Functionality, Information, PowerShell | Leave a comment
Tags: , , , , , , ,

Following on from a post / script I created a year or so ago to bulk create project sites, there have been requests to be able to bulk delete projects sites. I have been reluctant to do that as i am always cautious when “bulk” deleting! The script i have created reads the list of projects from a text file so that the user running the script knows exactly what project sites they are going to be delete. The script can be downloaded from the Microsoft Script gallery below:

https://gallery.technet.microsoft.com/projectserver/Delete-Server-Sites-9c3d3e95

The text file will need to be created with a list of projects names from your PWA instance – ONLY INCLUDE project names for the project sites you want to delete – all site data (lists, documents etc.) will be deleted as the site will be deleted! The only scenario I would really use a script like this is if I wanted to delete all of my project sites, if I only needed to remove a handful I would do it manually via the UI. The example text file can be seen below:

image

Update the location of the text file and text file name for the Get-Content command.

The web service proxy URLs will need to be updated for your PWA instance, replace the http://vm753/pwa with the correct URL.

image

The script can be seen running and deleting sites below:

From the PowerShell ISE:

image

All data from the project sites will be lost so please use this with care and only enter project names in the text file for projects sites and project site data you no longer need.

Run the script with a PWA administrator account.

Fully test this script on a test / non-production PWA instance before running on any production environment. As a precaution, take full database backups (PWA and SharePoint Content) before running the script on the production environment so that you can roll back if needed.

The script is provided "As is" with no warranties etc.

#ProjectOnline / #ProjectServer 2013 update Owner label on PDP #JavaScript #jQuery

June 12, 2015 at 3:41 pm | Posted in Add-on, Administration, Configuration, Customisation, Functionality, Information | Leave a comment
Tags: , , , , ,

A quick post to support a very simple script to change the Owner display label on a Project Detail Page page. Quite often clients request to change the Owner to something else such as Project Manager. The script can be downloaded from the script gallery below:

http://gallery.technet.microsoft.com/Online-Server-update-Owner-7ef2671a

This code will replace “Owner” with “Project Manager” but can easily be updated.

To get the script to work you will need to download the following jQuery library: jquery-2.1.1.min.js – jQuery download Another version of this library may work but this was the one I used / tested with. Upload this library to your PWA site collection then update the script file with the correct location. I uploaded this file to the style library as you can see in the code below:

image

Alternatively you can reference a CDN if preferred.

Once the script is downloaded, upload this to the PWA site collection, in this example it was uploaded to the shared documents library. Select the PDP that has the Owner field displayed, then reference the uploaded script using the content editor web part:

image

In this example it is the Project Information PDP.

Once loaded, Owner will display as Project Manager:

image

This is a very simple script but do test this before rolling out to production etc.

The script is provided “As is” with no warranties etc.

#ProjectServer and #SharePoint 2010 / 2013 June 2015 Cumulative Update #PS2010 #SP2010 #PS2013 #SP2013 #MSProject

June 9, 2015 at 7:55 pm | Posted in Administration, Configuration, CU, Fixes, Functionality, Information, Installation | Leave a comment
Tags: , , , , , , ,

The Office 2013 June 2015 Cumulative Updates are now available, please see the links below:

https://support.microsoft.com/en-us/kb/3068507

Project Server 2013 June 2015 Server Roll up package:
https://support.microsoft.com/en-us/kb/3054865

Project Server 2013 June 2015 CU:
https://support.microsoft.com/en-us/kb/3054869

Project 2013 June 2015 CU:
https://support.microsoft.com/en-us/kb/3054830

Also worth noting, if you haven’t done so already, install Service Pack 1 http://support2.microsoft.com/kb/2880556 first if installing the June 2015 CU.

The Office 2010 June 2015 Cumulative Updates are now available, please see the links below:

https://support.microsoft.com/en-us/kb/3068507

Project Server 2010 June 2015 Server Roll up package:
https://support.microsoft.com/en-us/kb/3054877

Project Server 2010 June 2015 CU:
https://support.microsoft.com/en-us/kb/3054887

Project 2010 June 2015 CU:
https://support.microsoft.com/en-us/kb/3017816

SP2 is a pre-requisite for the Office 2010 June 2015 CUs.

As always, fully test these updates on a replica test environment before deploying to production.

Announcing #Project Virtual Conference for #Microsoft #MSProject, #ProjectOnline and #ProjectServer #PPM #ProjectVconf

June 8, 2015 at 12:47 pm | Posted in Administration, Functionality, Information | 2 Comments
Tags: , , , , , ,

Announced today is the “Project Virtual Conference”, which is a free online conference on 22nd October 2015 that will run for 24 hours – get the date in your calendars :)

The conference is focused on Microsoft Project, Project Online and Project Server and is being organised by a volunteers with a lot of support from a few Project MVPs.

To stay updated follow the Project Virtual Conference site here: http://projectvirtualconference.com 

Follow the Twitter @ProjectVConf handle and use the #ProjectVconf hashtag for all Twitter activity.

CPS’ PS+ solution is an Award Finalist at the #Microsoft Partner Awards #WPC15 for #PPM #ProjectOnline / #ProjectServer

June 6, 2015 at 9:06 pm | Posted in Add-on, Administration, Configuration, Customisation, Functionality, Information, Installation | Leave a comment
Tags: , , , ,

I am pleased to announce that CPS’ PS+ solution was an Award Finalist in the recent Microsoft Partner of the Year Awards 2015 in the Project and Portfolio Management Competency. This is the second year running that the PS+ solution has been an award finalist.

PS+ logo

For a full list of winners and finalists see:

https://mspartner.microsoft.com/en/us/Pages/WPC/awards.aspx

http://news.microsoft.com/2015/06/02/microsoft-announces-2015-partner-of-the-year-winners-and-finalists/

Great work to all the partners that received awards.

#ProjectServer and #SharePoint 2010 / 2013 May 2015 Cumulative Update #PS2010 #SP2010 #PS2013 #SP2013 #MSProject

May 14, 2015 at 8:14 am | Posted in Administration, Configuration, CU, Fixes, Functionality, Information, Installation | Leave a comment
Tags: , , , , , , ,

The Office 2013 May 2015 Cumulative Updates are now available, please see the links below:

https://support.microsoft.com/en-us/kb/3061974

Project Server 2013 May 2015 Server Roll up package:
https://support.microsoft.com/en-us/kb/3039753

Project Server 2013 May 2015 CU:
https://support.microsoft.com/en-us/kb/3054804

Project 2013 May 2015 CU:
https://support.microsoft.com/en-us/kb/2986246

Worth noting is that the SharePoint 2013 and Project Server 2013 updates are in Windows Updates: http://blogs.technet.com/b/projectsupport/archive/2015/05/13/sharepoint-and-project-server-2013-may-2015-updates-are-in-windows-update.aspx

Also worth noting, if you haven’t done so already, install Service Pack 1 http://support2.microsoft.com/kb/2880556 first if installing the May 2015 CU.

The Office 2010 May 2015 Cumulative Updates are now available, please see the links below:

https://support.microsoft.com/en-us/kb/3061974

Project Server 2010 May 2015 Server Roll up package:
https://support.microsoft.com/en-us/kb/2999496

Project Server 2010 May 2015 CU:
https://support.microsoft.com/en-us/kb/2965314

Project 2010 May 2015 CU:
https://support.microsoft.com/en-us/kb/2553251

SP2 is a pre-requisite for the Office 2010 May 2015 CUs.

For more details on these patches see: http://blogs.technet.com/b/projectsupport/archive/2015/05/13/project-server-2010-and-2013-may-2015-pu-announcement.aspx

As always, fully test these updates on a replica test environment before deploying to production.

#ProjectOnline / #ProjectServer 2013 Access #SharePoint lists on PDPs #JavaScript #jQuery #Office365

May 12, 2015 at 5:04 pm | Posted in Administration, Configuration, Customisation, Functionality, Information | Leave a comment
Tags: , , , , , ,

A common requirement is to see and access the Issues and Risks lists on the Project Detail Pages in the PWA site for the associated project. Previously I wrote a script that displayed the Issue and Risks data in a table but this was read-only. This can be seen here: https://pwmather.wordpress.com/2014/04/11/want-to-see-risks-and-issues-on-a-projectonline-projectserver-project-detail-page-ps2013-sharepointonline-sp2013-office365-javascript-jquery/ 

This new script will display the Issues and Risks (or any other list for that matter – slight code change / update required) on the PDP but will allow you to create / edit the lists items providing you have the permissions of course. Martin did something similar here. The script can be downloaded from the script gallery below:

 http://gallery.technet.microsoft.com/Online-Server-2013-access-627b10ef

To get the script to work you will need to download the following jQuery library: jquery-2.1.1.min.js – jQuery download Another version of this library may work but this was the one I used / tested with. Upload this library to your PWA site collection then update the script file with the correct location. I uploaded this file to the style library as you can see in the code below:

 image

Alternatively you can reference a CDN if preferred.

Once the script is downloaded, upload this to the PWA site collection, in this example it was uploaded to the shared documents library. Choose what PDP you want the script to be accessed, in this example I created a PDP called SharePoint Data, added a content editor web part on the new page then referenced the uploaded script using the content editor web part:

 image

Once loaded, the page will look like this:

 image

Don’t worry about the message – this is because there is no project UID available here.

Add the new PDP to the require Enterprise Project Types then navigate to the Project Center and access one of those projects from that EPT. Click the new PDP and you should see:

 image

Click one of the buttons and that list should load:

 image

You can also change the behaviour of the list form and use modal pop ups for a better experience:

 image

This currently includes Risks and Issues but can easily be updated to include other SharePoint lists.

The script is provided "As is" with no warranties etc.

#Microsoft #MSIgnite Day 5 #Office365 #Cloud #SharePoint #ProjectOnline

May 8, 2015 at 5:57 pm | Posted in Administration, Configuration, Functionality, Information | Leave a comment
Tags: , , , ,

The last day of the Microsoft Ignite conference I lined up three sessions, one on why trust Microsoft Enterprise cloud with your data, the next session was on auditing in Office 365 and the final session before we make our way home back to the UK was the Project Online / Project Server support.

The session on Office 365 and why trust Microsoft is a big topic and one with split views, Microsoft are working very hard to make customers data secure and also make the customers know their data is secure. There is lots of information on how Microsoft do this and the compliance standards etc. here: https://products.office.com/en-us/business/office-365-trust-center-cloud-computing-security. I believe the data is probably more secure in the Microsoft cloud than it is in your own network – obviously there would be some exceptions to this for government / highly secure sites etc. Also a key take away from that session was that it isn’t the cloud that isn’t secure, it is the devices that the end users use each day (connecting to on-prem or cloud). Microsoft do monitor unusual activity from devices and make this information available to the admins.

The second session was on auditing options in Office 365. This covered the compliance center, the audit activity reports, the API available to for activity management and the centralised compliance auditing store. All the work Microsoft are doing around auditing shows how seriously they are taking security and how they are making this data available to admins.

The final session of the day was the Project Online / Project Server support session by Brian Smith. This was a great session and gave good insights on how the Project escalation engineers support project. Brian blogged about this session earlier: http://blogs.msdn.com/b/brismith/archive/2015/05/07/my-ignite-session-brk3146-troubleshooting-tips-and-tricks.aspx

Time for me to head to the airport now to head home back to the UK. It’s been a great week here in Chicago with lots of things to understand and digest. Top marks for Microsoft, a great conference :)

Next Page »

Create a free website or blog at WordPress.com. | The Pool Theme.
Entries and comments feeds.

Follow

Get every new post delivered to your Inbox.

Join 815 other followers