#ProjectOnline custom #email notifications using #MSFlow #MicrosoftFlow #PPM #PMOT #MSProject #Exchange #Office365 #PowerPlatform Part 1
March 18, 2019 at 9:26 pm | Posted in Add-on, Administration, App, Configuration, Customisation, Functionality, Information, Workflow | Leave a commentTags: Flow, Odata, Office365, Power Platform, PPM, Project Online, Project Online Desktop Client, REST, SharePoint Online
This blogs post has been delayed due to all of my blog posts on Microsoft’s new Roadmap service – summary post here with most of the posts: https://pwmather.wordpress.com/2019/03/01/project-roadmap-cds-app-overview-ppm-projectmanagement-msproject-projectonline-office365-powerplatfom-dynamics365/
This post continues the series of posts I started to do in December 2018 following on from a Microsoft Tech Sync session where I presented a session on Project Online and Flow better together. As it’s been a while, here are links to the previous posts:
In this post we take a look at an option for building custom email notifications with a no code / low code solutions using Microsoft Flow. This example sends an email for projects that are running late. There are two simple versions for this, one with a details table in the email and one with just the project name but includes hyperlinks in the email to the project detail page. These are both very similar, the first one can be seen below:
This is triggered on the Recurrence trigger, set based on your requirement. This then uses the Sent an HTTP request to SharePoint action to query the Project Online OData Reporting API:
This will control the data that is included in the email, so this OData query can be updated based on your requirements. Next the Flow uses the Create an HTML table action:
For this action we pass in the project data array from the previous action using a custom expression:
The final action is to send the email:
In the body of the email here we are just using the output from the previous Create HTML table action:
This results in an email being sent with the data from the OData query used (these are just my test projects and not real projects!):
Very simple! Sticking with the same theme for late projects but this time the email contains hyperlinks into the projects, this Flow is slightly different:
The difference here is we do not use the Create HTML table action but instead use Select and Join from the Data Operations actions. Firstly the select actions looks like this:
The Select action is used to transform the data in the results array from the previous step. Just the same as the Create HTML table in the first example, we pass in the project data array value from the previous action into the From property. Then the Select action was changed to use the text mode using the toggle option outlined in red below:
In Map properties, transform the data as needed in the email such as:
Here we are building up a URL passing in the ProjectId for the PDP URL (update to the correct PDP) and the ProjectName for the URL title. Then we use the Join Data Operations action to put each project on a new row in the email:
The From property is just using the Output from the previous Select action:
Then the final action is the email:
Note the Is HTML property is set to Yes. In the Body we type the email body as required plus the Output from the previous Join action:
Then the email is sent on the defined schedule with clickable links to the Project Detail Pages (again, these are just my test projects and not real live projects!):
These are two simple examples but as you can see, it’s very easy to build Project Online related emails using Microsoft Flow. I have some more examples in my next posts coming soon.
#Project Roadmap #PowerBI report pack with #AzureBoards data #PPM #ProjectManagement #MSProject #Office365 #PowerPlatform #Dynamics365 #CDS #Odata #AzureDevOps
March 16, 2019 at 5:38 pm | Posted in Administration, App, Configuration, Customisation, Functionality, Information, Reporting | 1 CommentTags: Azure Boards, Azure DevOps, CDS, Dynamics 365, Flow, MS Project, Office365, Power Platform, PowerBI, PPM, Project Online, Roadmaps
This post follows on from my last post where I posted about using Azure DevOps Azure Boards in Project Roadmap, in case that you missed it here is the link: https://pwmather.wordpress.com/2019/03/15/project-roadmap-azuredevops-azureboards-ppm-projectmanagement-msproject-projectonline-office365-powerplatform-cds/
In this post we will cover combining Azure Board data into the Roadmap Power BI report pack I released. Here is the blog on the default Roadmap Report pack if you haven’t seen that yet: https://pwmather.wordpress.com/2019/01/30/project-roadmap-powerbi-report-pack-ppm-projectmanagement-msproject-projectonline-office365-powerplatform-dynamics365/
I covered a similar topic the other week but for combining Project Online data here: https://pwmather.wordpress.com/2019/03/08/project-roadmap-powerbi-report-pack-with-projectonline-data-ppm-projectmanagement-msproject-office365-powerplatform-dynamics365-cds-odata/
With the Power BI Roadmap report set up and loading data from your Roadmap service which includes linked items from Azure Boards, we will now edit that Power BI report to bring in Azure Boards data. Firstly click Get Data > Odata Feed and enter the Azure DevOpps OData API URL like below:
https://analytics.dev.azure.com/organizationName/_odata/v1.0/
For details on the Azure DevOps OData API in Power BI, see this article: https://docs.microsoft.com/en-us/azure/devops/report/powerbi/access-analytics-power-bi?view=azure-devops
Click OK and sign in as required. In the Navigator window select Projects and WorkItems plus other tables as required:
Click Edit to load the Power Query editor. Edit the queries as needed, such as removing columns, remaining columns etc. but ensure you leave the ProjectId and WorkItemId columns in Projects and WorkItems queries as these are required to join the Azure Boards data with the Roadmap data. Once finished you should have at least 9 queries like below:
Click Close and Apply in the Power Query editor. Set up the relationships between the Projects table and RoadmapRowLinks and WorkItems table and RoadmapItemLinks:
Now update the Roadmap Detail page in the report as needed, as seen below outlined in red, I have included some project and work item level data from my linked Azure Boards Projects and Work Items:
It’s that simple!
#Project Roadmap #AzureDevOps #AzureBoards #PPM #ProjectManagement #MSProject #ProjectOnline #Office365 #PowerPlatform #CDS
March 15, 2019 at 6:26 am | Posted in Add-on, Administration, App, Configuration, Functionality, Information, Reporting | 7 CommentsTags: Azure Boards, Azure DevOps, CDS, Dynamics 365, MS Project, Office365, Power Platform, PPM, Project Online, Roadmaps
All of my previous posts on the new Roadmap service for Project has been based on Project Online projects, In this post we take a quick look at using Azure DevOps projects in Roadmap. This post wont go into much detail about the new Roadmap service, only how to use Azure DevOps projects in Roadmap. For details on the Roadmap service see this summary post: https://pwmather.wordpress.com/2019/03/01/project-roadmap-cds-app-overview-ppm-projectmanagement-msproject-projectonline-office365-powerplatfom-dynamics365/
Firstly ensure you have access to a project in Azure DevOps. This project will need work items (Epics, User Stories, Features, Tasks etc.) that have two fields used that might not be standard in your organisation depending on the process used in the project, these are Start Date and Target Date. To do this, for each type of work items that you want to sync in Roadmap, from the Work Items board in the Azure DevOps project, click “New Work Item” then the item such as Epic:
This list of work items might vary depending on which process your project uses, this example project just uses the basic process. When the Epic page loads, click Customize from the Actions menu seen below:
Click New Field:
Then set the option to “Use an existing field” and select “Start Date” and click Add Field:
Repeat this to add “Target Date” then update the layout to move the two new fields where you want them:
Repeat this process for other work items as needed such as Tasks, User Stories or Features depending on what board process your project uses. For example, if your project uses the default Agile process you will just need to update the User Story work item to add these fields. Now with some example Epic work items created in my test Azure DevOps project, each with a start date and target date, I can move over the Roadmap.
I’ve added a new row to my Roadmap for the Azure DevOps project, on the “Connect to a project” menu, I will select “Azure Boards”:
Ensure the Azure DevOps organization URL is correct and validated, then select your project:
Then the Flow connection details will appear:
Sign in if prompted. Then click Connect:
Then search for items to add:
Then click Add. Now the items will be added to the row:
This data will be kept in sync using Microsoft Flow just like the Project Online projects. The Project Online projects Flow runs every 5 minutes by default where as the Azure Board project Flow runs every hour.
In the next post we will look to combine the Azure DevOps Project Board data with the Roadmap data in Power BI.
#Project Roadmap #PowerBI report pack with #ProjectOnline data #PPM #ProjectManagement #MSProject #Office365 #PowerPlatform #Dynamics365 #CDS #Odata
March 8, 2019 at 11:04 pm | Posted in Add-on, Administration, App, Configuration, Functionality, Information, Reporting | 2 CommentsTags: CDS, Dynamics 365, Flow, MS Project, Office365, Power Platform, PowerBI, PPM, Project Online, Roadmaps
As mentioned in previous posts, I said I will post on how to bring in Project Online data with the Roadmap service data in a Power BI Report. We will start off with the Power BI Roadmap report pack I published recently. If you missed it, it can be downloaded from the post below:
With the Power BI Roadmap report set up and loading data from your Roadmap service, we will now edit that Power BI report to bring in Project Online data. Firstly click Get Data > Odata Feed and enter the Project Online Reporting API URL like below:
Click OK and sign in as required. In the Navigator window select Projects and Tasks plus other tables as required:
Click Edit to load the Power Query editor. Edit the queries as needed, such as removing columns, remaining columns etc. but ensure you leave the ProjectId and TaskId columns in Projects and Tasks queries as these are required to join the Project Online data with the Roadmap data. Once finished you should have at least 9 queries like below:
Click Close and Apply in the Power Query editor. Set up the relationships between the Projects table and RoadmapRowLinks and Tasks table and RoadmapItemLinks:
Now update the Roadmap Detail page in the report as needed, as seen below outlined in red, I have included some project and task level data from my linked Project Online Projects and Tasks:
It’s that simple, take a look and see what you think.
#Project Roadmap #CDS #App Overview #PPM #ProjectManagement #MSProject #ProjectOnline #Office365 #PowerPlatfom #Dynamics365
March 1, 2019 at 12:57 pm | Posted in Administration, App, Configuration, Customisation, Functionality, Information, Reporting | 2 CommentsTags: CDS, Dynamics 365, MS Project, Office365, Power Platform, PPM, Project Online, Roadmaps
Have you used the new Roadmap feature from Microsoft yet? If not, why not! Over the last few months I posted several Roadmap related blog posts. In this blog post I have summarised all of the posts so that all of the post links are available in one place.
Roadmap is live – this post covered an overview for the end user: https://pwmather.wordpress.com/2018/12/19/project-roadmap-is-live-ppm-projectmanagement-msproject-projectonline-office365-powerplatfom/
Roadmap CDS App over view – this covered the CDS details (entities etc.) and reporting:
- Part 1: https://pwmather.wordpress.com/2019/01/01/project-roadmap-cds-app-overview-ppm-projectmanagement-msproject-projectonline-office365-powerplatfom-dynamics365-part-1/
- Part 2: https://pwmather.wordpress.com/2019/01/07/project-roadmap-cds-app-overview-ppm-projectmanagement-msproject-projectonline-office365-powerplatform-dynamics365-part-2/
- Part 3: https://pwmather.wordpress.com/2019/01/22/project-roadmap-cds-app-overview-ppm-projectmanagement-msproject-projectonline-office365-powerplatform-dynamics365-powerbi-part-3/
Roadmap PWA Project Center integration: https://pwmather.wordpress.com/2019/01/16/projectonline-pwa-project-details-page-integration-with-project-roadmap-office365-ppm-powerplatform-msflow/
Then the Power BI Report pack for Roadmap: https://pwmather.wordpress.com/2019/01/30/project-roadmap-powerbi-report-pack-ppm-projectmanagement-msproject-projectonline-office365-powerplatform-dynamics365/
Combining Project Online data with Roadmap data in the Power BI Report pack: https://pwmather.wordpress.com/2019/03/08/project-roadmap-powerbi-report-pack-with-projectonline-data-ppm-projectmanagement-msproject-office365-powerplatform-dynamics365-cds-odata/
Roadmap with Azure Board work items: https://pwmather.wordpress.com/2019/03/15/project-roadmap-azuredevops-azureboards-ppm-projectmanagement-msproject-projectonline-office365-powerplatform-cds/
Combining Azure Board data with Roadmap data in the Power BI Report pack: https://pwmather.wordpress.com/2019/03/16/project-roadmap-powerbi-report-pack-with-azureboards-data-ppm-projectmanagement-msproject-office365-powerplatform-dynamics365-cds-odata-azuredevops/
If you haven’t used Roadmap yet, take a look when you can! Also, see what you think of my Roadmap Power BI Report pack to get you started on reporting.
#Project Roadmap is live #PPM #ProjectManagement #MSProject #ProjectOnline #Office365 #PowerPlatfom
December 19, 2018 at 9:00 pm | Posted in Add-on, Administration, App, Configuration, Functionality, Information, Reporting | 3 CommentsTags: MS Project, Office365, Power Platform, PPM, Project Online, Roadmaps
Microsoft Project Roadmap is now live and rolling out! This is available on one of my demo tenants, in this post we will have a walkthrough creating a roadmap. For those of you who might not be aware, Roadmap is a new feature added to Microsoft’s PPM offering, this was announced at Microsoft Ignite: https://pwmather.wordpress.com/2018/09/24/microsoft-project-the-future-ignite-ppm-pmot-workmanagement-projectonline-projectmanagement/ and: https://pwmather.wordpress.com/2018/09/26/microsoft-project-roadmap-product-at-a-glance-ppm-office365-flow-powerplatform-dynamics365-azure-azureboards/
Once this has been rolled to your tenant, it will need to be enabled, Brian Smith covered that already here: https://blogs.msdn.microsoft.com/brismith/2018/12/07/project-online-getting-started-with-roadmap/. Once activated on your tenant, you will see a new option on the Project Home page:
For those of you not familiar with the new Project Home, see this post: https://pwmather.wordpress.com/2018/08/20/new-projectonline-project-home-office365-ppm-ui-ux-msproject-fabricui/
Clicking the Roadmap option for the first time will trigger Roadmap to be set up for the first time on that tenant, you will see the message below:
Once that has completed after a short while, you will see the following page:
This is the blank roadmap canvas ready for you to create your roadmap items. There is a prompt to do this, see the “Add a row” card. Click the Add row button, this will load a side panel on the right:
Specify a name for the row – this could be the project name, feature name etc., it is just your reference for that roadmap item row. Specify an owner for that roadmap row – this is the person who is responsible for that project or feature etc. Then select the connection, the row can either connect to a Project Online project or an Azure DevOps Board:
In this example, I will select Project Online. The panel then changes so you can enter the PWA URL:
Enter the PWA URL and press the green tick to validate it:
Now start typing the name of the project you want to link this row to:
Then click the project name to select it. After a few moments, the panel will update:
Click See Details to view the permissions of the Flow – Roadmap uses Microsoft Flow behind the scenes to sync the data from Project Online and Azure Boards into the Roadmap database. Click Continue, the panel will then update to show what services the Flow will connect to and the account it will use:
Click Connect, after few moments the panel will update to Add items, here you can search for tasks from the linked Project Online project / Azure Board project:
Start typing the task names then select them, the selected items will appear in the table below:
Note the Type column, “Phase” are tasks with a duration greater than 0 and “Key date” are 0 duration tasks. Click Add at the bottom once the tasks are selected. These items will then be added to the roadmap row:
Notice in the right hand panel, you can see the last time the project was updated – this is the last time the project was synchronised to the roadmap database using Microsoft Flow. This happens every 5 minutes but you can trigger it manually by pressing the update button. We will look at the Flow later on. In the right hand panel, you can also click the project name, this will link to the Project Detail Page for that project in Project Online. You can access this project panel by either clicking the row title or selecting the row then clicking the Details button above the timeline.
Key dates can be added to the timeline using the Add key date button:
Key dates can be anything from key business dates to dates when a product is due to ship, it is just a way to visualise important dates for the roadmap.
Multiple rows can be added, you can have different rows linked to different PWA instances or different Azure Boards. The row order can be changed using the Move up or Move down arrow buttons above the timeline when a row is selected.
All items on the roadmap can have a status set:
Give the roadmap a name by clicking the “Untitled roadmap”, this will open a panel for you to update the name:
You have other options on the page, zoom to change the zoom level of the timeline. Filter to filter for a specific owner. Go to date to scroll the timeline to a date and Members to share access to the roadmap. This is done via Office 365 groups, you can either link this to an existing group or create a new one:
Once linked to a group, you will see the privacy level below the roadmap title:
The roadmap then has all of the features the Office 365 groups provide such as File, Planner, SharePoint, Conversations etc. The group can be accessed by clicking the group name on the members callout:
Clicking the Project link on the top bar will take you back to the Project Home, here you will now see your roadmap:
You can create many roadmaps from Project Home, linked to different projects and different Office 365 groups. If you wanted another user to access your roadmap, copy the URL link once you’ve accessed the roadmap then send then the URL, just ensure they have been added as a member to that roadmap.
As mentioned earlier on, the roadmap feature use Microsoft Flow to sync the data with the roadmap database. For each row you create that is linked to Project Online or Azure Boards in a roadmap, a new Flow will get created automatically. These will run every 5 minutes to sync the data. Two rows in my example roadmap were linked to projects in Project Online, this created two Flows for me:
We can drill in and see the Flow:
There are many actions in this Flow to sync the data, the Flow does many checks checking things like the project last published time and will only sync if the project publish was greater than 15 minutes ago. I wouldn’t recommend changing this Flow unless you know what you are doing – there is no need to change this Flow, leave it be! If you do happen to break it by accident, disable the Flow from the Flow admin page then on the roadmap, try to manually update a project row that is linked to that Flow, it will display a Fix option:
Click Fix, the panel will then update to show the Fix button:
Click Fix and the Flow will be redeployed.
That’s it for this post – a great addition to the Microsoft PPM offering.
New #ProjectOnline #Project Home #Office365 #PPM #UI #UX #MSProject #FabricUI
August 20, 2018 at 7:29 pm | Posted in Administration, App, Functionality, Information | 3 CommentsTags: Office365, PPM, Project 2016, Project Online
Recently you may or may not have seen that Project Online has a new Project Home page to improve access and navigation to the projects that you need access to. Those of you that navigate directly to your Project Online PWA URL probably won’t have noticed the new feature, those of you that use the Project app from the app Office 365 app launcher / waffle might have seen this if your Office 365 tenant has been updated.
Access Project from the Office 365 App Launcher:
Or from the office.com site (click Explore all your apps):
This feature is currently rolling out, at the time of writing clicking the Project app on my tenants just directed me to the default /sites/PWA site as it always has done since Project Online was launched. Whilst this feature rolls out fully you can still try and access the new Project Home by navigating directly to https://project.microsoft.com if this has reached your tenant yet. If the feature hasn’t rolled out to your tenant yet, you might see a message stating that you don’t have access to this page.
On one of my demo tenants I can access this:
When you first access the Project Home app, you will see the placeholders for the projects if you have no data there, you have a favourites sections and a Recent section. Here is the page after accessing a few projects on my demo system:
I have 4 projects in my recent list as seen above. You can hover over the project row in the Recent list to add a project as a favorite using the star icon or click the ellipsis to see a menu and use the the Add to favorite menu option:
This then pushes the projects to the favorites section:
You can then click the ellipsis on the card to remove a project as a favorite:
Clicking the project card or project name row in the recent list will navigate you to the project detail page (PDP) – the last PDP you accessed just like it does from the Project Center page as this uses the projectdrilldown.aspx page which will load the last PDP you accessed for that project.
The recent project list will contain projects from multiple Project Web App (PWA) instances on the same Office 365 tenant to give you that central Project Home page for all projects you accessed. By default you will see 8 projects on the recent list ordered by the last accessed time, once you reach more than 8 project, you have the Show more control:
This will then display the next 8 projects, keep pressing Show more until all are displayed, you then see a Show less control:
You have the same feature on the favorites section too:
Also on this page you can use the Create New > Project feature:
This will launch the Create a new project wizard page on the default PWA instance on the tenant – the default instance is /sites/PWA:
You also have the ability to navigate to the the default PWA instance (_sites/PWA) homepage using the “Go to Project Web App –>” link:
Or the Project link on the top nav bar:
On the settings cog you have the license information:
This loads a license page that displays the licenses for the 3rd party software packages / libraries used in Project Home.
Great to see a new look and feel for Project making use of the Office Fabric UI React components.
Getting Starting with #ProjectOnline and #PowerApps #PVC18 presentation links #PPM #PMOT #Apps #Office365 #MSProject
June 14, 2018 at 7:59 pm | Posted in Add-on, Administration, App, Configuration, Customisation, Functionality, Information, Mobile | 1 CommentTags: Apps, Office365, PowerApps, Project Online
Last week I had the pleasure of presenting at the awesome Project Virtual Conference 2018. During my session I referenced existing blog posts and code samples that I had previously published on my blog. As promised in the presentation, here is a blog post containing all of the relevant links to help get you started using PowerApps for Project Online. A link to my session is here: http://projectvirtualconference.com/sessions/getting-started-with-project-online-and-powerapps/
Firstly here is a link to the official PowerApps site: https://powerapps.microsoft.com/en-us/build-powerapps/
The first example app we looked at was a navigation PowerApp for Project Online, this made use of the SharePoint Online connector in PowerApps. As discussed, you would need a process to get the required Project Online data into the target SharePoint list for this approach. Here a link to an example solution starter PowerShell script that will do just that: https://pwmather.wordpress.com/2018/03/01/projectonline-powershell-to-keep-ppm-data-in-sync-on-sharepoint-list-pmot-o365/
Once the data is available, here are the two links that walkthrough creating this example navigation app:
The next example PowerApp we looked at in the presentation made use of the Project Online connector in PowerApps to give examples of using some of the actions available in the connector. This works directly with Project Online so does not require any background process to get data into SharePoint. As mentioned in the presentation, the properties available are fairly limited, hence for the navigation app I had to get the data from Project Online into SharePoint list first as I needed the Project Site URL which is not in the Project data set in the Project Online connector for PowerApps. This example app did make use of the Project Online connector in PowerApps: https://docs.microsoft.com/en-us/connectors/projectonline/
Here are the three links that walkthrough creating this example app:
As mentioned in the presentation, you can create a PowerApp that make use of both the SharePoint connector and Project Online or any number of connectors available for PowerApps – there are lots!
PowerApps are a great way to build business applications without having to write any code!
#ProjectOnline #PowerApps using the Project Online Connector #PPM #Apps #MSProject #O365 Part2
April 11, 2018 at 12:20 pm | Posted in Add-on, Administration, App, Configuration, Customisation | 2 CommentsTags: Office365, PowerApps, PPM, Project 2016, Project Online
In part two of this series of blog posts we will look at using the ListTasks action from the Project Online PowerApps Connector. For those of you that missed part 1, here is a link: https://pwmather.wordpress.com/2018/03/14/projectonline-powerapps-using-the-project-online-connector-ppm-apps-msproject-o365-part1/
The ListTasks action is: ProjectOnline.ListTasks("{ProjectGUID}","{"PWASiteURL}).value
As you can see we need to pass in two parameters here, the Project GUID and the PWA Site URL. As this requires the Project GUID, we will use the PowerApp we started with in part 1 and pass in the Project GUID from the first screen. Add another screen to your PowerApp, in this example I have just added a blank screen and renamed it to Tasks:
Now add a data table to this new screen:
With the new data table selected, click the Advanced option in the right pane:
Now on the advanced settings pane, in DATA > Items enter:
ProjectOnline.ListTasks(Gallery2.Selected.Id,https://tenant.sharepoint.com/sites/pwa).value
Update the query as required, for example update to the correct gallery name and update to the correct PWA URL.
Click “Choose the fields you want to add from the customization pane”, in this example I have selected Name and PercentComplete:
Now I will add a label at the top of the screen to display the Project Name. With the label added to the screen, select the label and click the advanced setting pane:
In DATA > Text starting typing the name of your gallery added to the first screen, select it then type “.” then click selected then “.” then click Name:
Now the project name for the first project in the gallery will display:
You could look to include an option here to add new tasks if you wanted, the action to use would be: https://docs.microsoft.com/en-us/connectors/projectonline/#creates-new-task
Now we need to add in a control to be able to navigate back to the projects screen, I have just added a left arrow icon then updated the OnSelect property in the advanced settings pane to navigate to the projects screen:
Now on the Projects screen we need to update the next icon on the gallery to navigate to the Tasks screen, select the icon and update the OnSelect property on the advanced pane:
Now you have an app that will display a list of all projects directly from Project Online, then access the tasks from that selected project.
Next up we will look at create new projects in Project Online using the CreateProject action.
#ProjectOnline #PowerApps using the Project Online Connector #PPM #Apps #MSProject #O365 Part1
March 14, 2018 at 10:39 pm | Posted in Add-on, Administration, App, Configuration, Customisation | 2 CommentsTags: Office365, PowerApps, PPM, Project 2016, Project Online
I recently published two articles on creating a navigation type app for Project Online using PowerApps, here is a screen shot of the project details screen from that example app:
For those of you that missed those posts, the links are below:
That particular example used a SharePoint list as the data source as there were certain properties I needed such as the Project Site URL that are not available in the native Project Online connector for PowerApps. I also stored project images in that source SharePoint list and displayed those in my example app. I used a custom process to populate the SharePoint list with the Project Online data and kept that data in sync. In this series of blog posts we will look at how to use the native Project Online PowerApps connector: https://docs.microsoft.com/en-us/connectors/projectonline/.
This connector allows us to perform certain actions in PowerApps such as read the list of Projects directly from the PWA site collection: https://docs.microsoft.com/en-us/connectors/projectonline/#List_projects or creating a new project: https://docs.microsoft.com/en-us/connectors/projectonline/#Creates_new_project for example.
This series of blog posts wont build a full PowerApp using this connector but it will show snippets on how to use some of the Project Online PowerApps connector functions.
The first one we will look at is displaying a list of projects in PowerApps using the list projects function.
This series of posts assume that you have set up a Project Online Connection to Project Online:
If you haven’t set up a Project Online connection yet, it is very simple, just click the + New Connection link and find Project Online then add.
Using the PowerApps studio, either desktop or web, we will start with a blank app:
The first thing to do is to add the Project Online data source, click “connect to data”. This will load all of your connections you have added to PowerApps / Flow, select the Project Online connection:
Then close the Data window. Now decide on the visual that you need to display the projects, I inserted a gallery:
Then set the layout to just Title as I only will just display the project name for the purpose of this blog post:
Click Advanced on the Gallery settings pane and you will notice it states “CustomGallerySample” in the DATA > Items field. Update this to:
ProjectOnline.ListProjects("{PWASiteURL}").value
Now you can select a property to display on the gallery, in this example I will select Name:
Now all of your projects will appear in the gallery directly from Project Online:
In the next post we will look at how to use the ListTasks function in the Project Online PowerApps connector.
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